1. Version Management
In traditional policy management software, if a person saves a file, it will overwrite the current one. This will result in the creation of multiple dead documents.
With Microsoft SharePoint, you will built-in new version management capabilities. This would make it easier for employees to see the changes and revert to the older versions if required.
When it’s about creating or updating policies, Microsoft SharePoint makes the collaboration way easier than ever. You can create a new site for a new policy that has discussion forums, task boards, MoM’s (Minutes of Meetings), and calendars.
In short, the wonderful features of this software can get the policy authored and published in no time.
Using an Extranet, you can make your policies stored in MS SharePoint accessible to any third parties or outside partners. It can even be configured to be accessed by internet-based users.
With Microsoft SharePoint Policy Management Solution, you can allow different types of content to be published and circulated. This includes content in the form of video, audio, office docs, and even content editable pages within SharePoint.
5. Tagging & Searching
Tagging documents and defining what they are meant for is a smart approach to keep them organized and well-located. This also helps in finding the documents easily using the tags whenever you need them.
Using tagging and metadata, your document storing and searching process becomes more flexible. You won’t need to search them through folders, you can search using specific keywords.
However, the search can be customized by your organization to make it fit exactly how you wish it to work. Like, if you want the documents with the latest dates come at the top, or the documents with the specific keywords. This all can be done through flexible features of the MS SharePoint.
6. Approval Workflows
By keeping all records of policy creation or modification stored at a centralized location, anybody can access them from any device and location. This feature also enables individuals to approve the policy.
By activating this feature, you can track and monitor the key events of your policy. It helps in streamlining your compliance efforts.
The policies and rules regulations of any organization are confidential. If you don’t want certain people to access the policies or make changes to it. You can adjust their roles and authorities during the document sharing.
In accordance with the above points, you finally know that Microsoft SharePoint benefits are manifold. Implementing Microsoft Sharepoint Development services and integrating them with existing solutions will result in maximized productivity and growth.
At Narola Solutions, we offer end-to-end Microsoft SharePoint consulting services to reduce your team efforts and boost the usability of the software. We proffer needed customization to your system to ensure higher scalability, security, workflow possibilities, and accessibility benefits.
To find out more about how your business can manage policies in Microsoft SharePoint, feel free to connect with us.